We’re excited to introduce our Business Process Automation (BPA) solution, developed by Augmented Transformations, a proud part of the Orbit Techsol Group. This platform is designed to simplify the complexities of tendering and project management, helping businesses work smarter and deliver better results.

Let’s explore how this solution is redefining tender management and setting new benchmarks for operational excellence.

What is Business Process Automation (BPA)?

Business Process Automation (BPA) is the strategic use of technology to streamline and automate key stages of the tendering and project lifecycle, from bid preparation to contract execution. By eliminating manual inefficiencies and ensuring role-based accountability, BPA creates a system where projects move seamlessly from initiation to completion.

Introducing Orbit Techsol’s BPA Platform

Developed by Augmented Transformations, our BPA platform is a flexible, modular toolset that covers every aspect of tender and project management. Whether handling small tenders or large-scale projects, the platform ensures a unified, efficient, and transparent experience. It brings together pre-sales, procurement, design, execution, and finance—integrating seamlessly for smarter workflows and data-driven decision-making.

Key Objectives of Our BPA Platform

• Enhance Efficiency: Reduce manual effort and accelerate workflows for faster project delivery.
• Minimize Errors: Automated checks and data validation ensure accuracy and consistency.
• Increase Transparency: Clear audit trails and real-time visibility keep stakeholders informed.
• Ensure Compliance: Adhere to regulatory and organizational standards effortlessly.

Core Modules of the BPA Platform

The platform is broken into modules, allowing businesses to adopt only the components they need while ensuring scalability for future growth. Here’s a closer look at the key modules:

1. Presales Management

The Presales module streamlines the capture and management of project and tender data, including technical specifications, financial details, Bills of Quantities (BOQs), and costing information. With features like:

• Presales Dashboard: Visualize project data and track progress in real time.
• Data Visualization & Capturing: Simplify the collection of technical and financial qualifications.
• Pre-Costing Synopsis: Generate accurate cost estimates to inform bidding decisions.
• BOQ Items & Documentation: Centralize and manage critical tender documents.

2. Procurement Management

The Procurement module automates the purchasing process, ensuring cost efficiency and compliance. Key features include:

• Purchase Dashboard: Monitor procurement activities in real time.
• Approved BOQ & RFQ: Streamline the creation and distribution of Requests for Quotation.
• User-Based Editable PO Templates: Customize purchase orders to meet specific needs.
• Approval Workflows: Automate approval processes to reduce delays.

3. Design Management

The Design module centralizes all technical documentation, including BOQs, Master Drawing Lists (MDL), and schedules. It offers:

• Design Dashboard: Access and manage project deliverables in one place.
• Version Control: Track changes to ensure accuracy and accountability.
• Engineering BOQ: Streamline the creation of detailed Bills of Quantities.

4. Store & Logistics Management

This module optimizes inventory and supply chain operations, ensuring materials are available when and where they’re needed. Features include:

• Store Dashboard: Monitor inventory levels and material movements.
• Material Receipt & GRN Approval: Automate goods receipt and approval processes.
• Warehouse Transfer & Pendency Reports: Track material transfers and identify bottlenecks.

5. Finance Management

The Finance module provides clear visibility into project costs and vendor payments, making financial oversight simple and secure. Features include:

• Finance Dashboard: Track payments, invoices, and financial metrics.
• Locked Purchase Orders & RA Invoices: Ensure secure and accurate billing.
• Vendor Payment & Security Deposits: Streamline financial transactions and compliance.

6. Execution Management

The Execution module guides projects to successful completion, covering everything from schedules to site activities. Key features include:

• Execution Dashboard: Monitor project progress and milestones.
• Project Schedule & Site Management: Track site activities, surveys, and petty cash purchases.
• Project Closure & Handover: Ensure smooth project completion and documentation.

7. Quality & Performance Management

Quality and performance are critical to project success. These modules offer:

• Quality Dashboard: Monitor quality metrics and ensure compliance with standards.
• Performance Dashboard: Track project KPIs, scoring mechanisms, and real-time alerts.
• Data-Driven Decision Making: Leverage analytics to improve outcomes and customer satisfaction.

The Technology Behind It:

The Orbit Techsol BPA platform is built on a reliable foundation of modern technology:

• PostgreSQL: A powerful database for executing complex queries and managing tender data.
• Node.js: A server-side JavaScript runtime for fast, scalable application development.
• Angular: A TypeScript-based framework for building dynamic, user-friendly interfaces.
• Python: A versatile language for automation, data analysis, and AI-driven insights.
• Digital Worker: AI-powered agents that mimic human actions to enhance efficiency.

What Sets Our BPA Platform Apart?

• End-to-End Tender Management: Automates the entire tender lifecycle, from creation to contract awarding.
• Digital Bid Submission: Enables secure, paperless bid submissions for suppliers.
• Workflow Automation: Customizable workflows and notifications streamline approvals.
• Document Management System (DMS): Centralizes documents with secure storage, version control, and easy retrieval.
• Real-Time Alerts & Notifications: Keeps stakeholders informed with real-time updates on deadlines, approvals, and bid status.
• Transparency & Audit Trails: Maintains a transparent history of actions for accountability.

A Real-World Example

Consider a government agency managing a large-scale tender for a public works project. Traditionally, the tendering process would involve endless paperwork, manual evaluations, and multiple layers of approval, often leading to delays and errors.

With Orbit Techsol’s BPA platform, the same agency can publish tenders online, receive digital bids, automate evaluations, and track approvals—all within a single system. Real-time alerts ensure deadlines are met, while audit trails provide transparency for regulatory compliance. The result is a faster, fairer, and more efficient tendering process.

Industries That Benefit?

From government contracts to large-scale infrastructure projects, our BPA platform is tailored to meet the needs of diverse industries:

• Construction & Infrastructure: Streamline tendering, procurement, and project execution.
• Government & Public Sector: Ensure compliance and transparency in public tenders.
• Manufacturing & Supply Chain: Optimize inventory, logistics, and vendor management.
• Energy & Utilities: Manage complex projects with precision and accountability.

Conclusion:

In a world where efficiency and accuracy are critical, Orbit Techsol’s Business Process Automation (BPA) platform stands as a strategic investment that empowers organizations to streamline tender management, reduce costs, and deliver projects with precision. By automating workflows, centralizing data, and providing real-time insights, our BPA solution transforms complex processes into a true competitive advantage.